Video Transcript: Hey guys, its Courtney with Revela. Today I’m here to discuss another valuable component of time management. It’s called backwards planning. Have you ever been asked to be in charge of an event or project? You are excited to take on the responsibility, but deep down you’re a little afraid or overwhelmed and worried that you will possibly forget steps along the way. Here are a few tips to help:
1. First, write down every task that you would need to complete to reach this goal. Be sure to consider all components of the task. If one of your tasks is to create a graph with your company’s revenue from the past 3 years, creating a subtask to let you know when you need to gather and organize that information is beneficial to help meet the deadline of creating the graph. The more specific you can be with your tasks and subtasks, the less overwhelming the end goal will feel.
2. Next, decide how you are going to keep these tasks organized. Do you have a paper planner, an online calendar, or do you have a project software system? Here at Revela, we use a system that allows us to keep our projects running smoothly. Everyone can see what task need to be done and make comments if things need to be followed up on. This cuts down on confusion of who is handling what and having to waste time following up. Start by marking the date your project is due. Then list the last task you expect to occur before the final project is produced or the event takes place. Continue with the next-to-last task, and so on and so forth, until you have worked your way up to the most immediate task.
3. Remember, if there are other team members involved or affected, be sure to work with them on tasks and deadlines as well.
4. Finally, to make sure you didn’t spend all this time and energy for nothing, schedule a time at the end of every day to look over what tasks you’ve completed and cross those off; and what tasks still need to be accomplished. And celebrate the small victories. Everything you cross off is a celebration that you are one step closer to meeting that final goal.
Now the next time you have a project, you have a choice. You can spend your time procrastinating and worrying about things that you’re going to forget, or you can take a little extra time in the and plan out how to reach your goal. So what are you going to do?
Backwards planning is great! Here are other ways to prioritize.